Booking Procedure
How to book a KSB hall, step by step. All bookings are handled through the office.
Bookings are handled offline through the KSB office. This page walks through the full procedure, the practical things to know, and the forms you will need.
Contact the KSB office with your date and the hall you have in mind. KSB does not hold tentative bookings.
Before booking, visit and see the hall, and agree to the terms and conditions.
Fill the booking application for your category: member wedding, member other purpose, or non-member.
Confirmation is only on receipt of 100% payment. No partial or advance-only bookings. Payment by DD, pay order, NEFT, or RTGS in favour of "Kodava Samaja, Bangalore". Cash and cheque are not accepted.
On the day booking opens, if more than one party wants a date and cannot agree, a lot is drawn at 4 PM that day, and the winner gets preference.
Collect the premises at the agreed time, and note the furniture and fittings handed over. Adhere strictly to the checkout time.
Submit the caution deposit refund application. The balance is refunded after deducting electricity, water, garbage, cleaning, tax, and any damages, 7 to 30 days after the function.
100% payment confirms a booking. No tentative or partial bookings. Pay by DD, pay order, NEFT, or RTGS in favour of "Kodava Samaja, Bangalore". Cash and cheque are not accepted.
Cancellation 30 days or less before the event: no refund. More than 30 days before: 25% refunded, with up to 50% more if KSB re-books the date. If you find a replacement party for the same date, full refund less Rs. 5,000. No rescheduling: a date change is treated as a cancellation.
Bookings run from 6 AM. A 24-hour booking is 6 AM to 6 AM next day; a 48-hour event runs to 6 AM on the following day. Adhere strictly to checkout timings. Thimayya has different member timings, see the hall page.
Liquor service for members' events is at the party's own risk, within the premises only, not outdoors. No music or loudspeakers after 10:30 PM. Only the available kitchen may be used, no live cooking counters. Plastic and polythene, including water bottles, are banned inside the premises.
The caution deposit is refundable after deducting electricity, water, garbage lifting, cleaning, tax, and any damages. Water, garbage, cleaning, and electricity are charged extra. Locker facility available on a chargeable basis. Cleaning labour during the function is arranged by the party.
Shamiana, dining tables, chair covers, and additional lighting must be booked through KSB's authorised contractor. An outside flower decorator pays Rs. 2,500 per function at Cariappa (KSB members only). The booking is not transferable or sublet.
For inter-caste marriages (where either the bride or the bridegroom is a non-Kodava) and non-Kodava marriages (where both are non-Kodavas), the bride, the bridegroom, or both shall not dress in Kodava attire or follow Kodava customs. KSB states this condition is in place so as not to hurt or violate the religious and customary sentiments of the Kodava community.
Use the form for your category. Completed forms are submitted to the KSB office.